Productivity with Outlook

Optimise Microsoft Outlook to improve your productivity – Melbourne


See our Productivity with Outlook training in Albury Wodonga


Productivity with Microsoft Outlook Training – An overview

There are many little-known features in Microsoft Outlook® that can be used to improve your productivity and help you manage your time more effectively. (Time Management) We focus on teaching you the features that we think have the most impact on your productivity and your time management.

You will learn to optimise your use of Microsoft Outlook®rather than using it simply for email.

You will learn to use Outlook as a totally integrated package that can help you manage your emails, your workload and your time.


We show you how to set up Microsoft Outlook® properly so you can manage your Email Inbox with more confidence and less stress. You will discover how to properly set up and use Microsoft Outlook’s Task and Email Flagging features to enable you to manage your To Do List electronically. As a result, you will be able to better manage your task deadlines using some of the unique productivity and time management tools that Microsoft Outlook offers.


We run our Productivity with Outlook training in Melbourne in-house. This way, everyone in the team learns to use Outlook the same way which can have a dramatic impact on organisational productivity. Most importantly, the changes everyone makes to their Outlook profile are set up and their newly modified Views are ready to go the moment they leave the training.


We can run a Half Day or Full Day version of this training depending upon your needs.


Workshop Features

  • Comprehensive Productivity with Microsoft Outlook Training Manual supplied
  • 1 month of personalised follow-up via email included
  • Participant skill level measured Pre and Post the training using our on-line Productivity with Microsoft Outlook Skills Assessment
  • Certificate of Completion for attendees


Productivity with Microsoft Outlook Workshop Content


Customising your Outlook Views

  • Reading Pane & Message Preview
  • Setting up and using your Quick Access Tool Bar
  • Office Themes
  • Manage everything you have to do from One View


Productivity with Email

  • Organising your Inbox and handling emails efficiently
  • Set up your email sub-folders
  • Using the “Search” feature to quickly locate any email
  • Using “Rules” to manage incoming emails
  • Integrating emails with your Calendar and Tasks
  • Using Reminder Flags properly
  • Creating email templates to save valuable time
  • Using “Quick Steps” to automate regular actions
  • Email signatures
  • Productivity with attachments and more…


Productivity with Outlook Tasks

  • Using Tasks as your To Do List
  • Customising the Task View
  • Understanding the basic Task screen
  • Using categories
  • Recurring Tasks
  • Assigning tasks
  • Colour Coding your To Do List
  • Using the To Do Bar


 Productivity with your Outlook Calendar

  • Using your Calendar as a Planning Tool
  • Understanding the appointment screen
  • Setting up your calendar views
  • Working with colour categories
  • Automatic formatting (Conditional Formatting)
  • Managing meetings in Outlook®
  • Calendar sharing and more…


Productivity with your Outlook Contacts

  • Understanding the basic Contacts screen
  • Setting up Distribution Lists or Contact Groups
  • Using the different Contact views


Productivity with Outlook Notes

  • Productive ways to use “Notes”


At the end of our Productivity with Microsoft Outlook training in Melbourne, attendees will:

  • Learn better ways to organise their workload and workspace
  • Set up their views in outlook to see ALL their work
  • Develop better systems for organising and accessing information within Outlook
  • Get more control over their email Inbox
  • Learn to set and up and use Outlook as their To Do List
  • Utilise their Calendar as an effective planning tool
  • Automate many routine tasks to save valuable time


In addition to this, attendees will leave the workshop highly motivated to customise and continue to use Microsoft Outlook to suit their individual and organisational needs.


Client Feedback

Hi Geoff, I don’t know about anyone else, but this has helped me tremendously. My email was always reasonably organised, but now, it’s amazing. I currently have five emails in my inbox (including this one), which is incredible seeing I used to have nearly 200. I’ve used colours in Outlook for many years, but have improved how I use the colours and other conditional formatting. I am now using the task list fully, so I know exactly what I have to achieve. Coupled with opening Outlook in the calendar (and leaving it open on a second screen) allows me to know what I’ve got coming up at a glance. All in all, it was a fantastic course, one which a previous student recommended to me and I’m grateful she did. – Steve – Sergeant, WA Police – Oct 2017


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