Productivity with Outlook training in Melbourne

Boost your efficiency with our Productivity with Outlook training Melbourne


Our Outlook Productivity Training Melbourne is designed to help people get control of their email Inbox and greatly reduce their stress in the process. We show people how to set up their Microsoft Outlook Inbox in such a way that emails are never inadvertently lost or forgotten.

Productivity with Outlook Training

See our Productivity with Outlook training in Albury Wodonga

See our Productivity with Outlook training in Perth


Email is a great servant, but very a poor master. Many people basically use their Inbox as their To Do List and this ultimately results in poor email productivity. They will open an email, read it and then mark it as unread in order to come back to it later. They are then forced to constantly scan their Inbox looking for unread emails that they have not yet responded to. Some people will even forward old emails to themselves in order to bring emails back to the top of their Inbox! Clearly this double handling of emails wastes a lot of time and is not very reliable!

In this program, you will learn to use many of the little-known the features of Microsoft Outlook that can save you valuable time and dramatically boost your productivity with email.


Productivity with Outlook – Training Outline


Addressing the Email Problem

  • Email – Great Servant/Poor Master
  • Dealing with Email overload
  • Emails & Continuous Partial Attention
  • Managing email notifications – Stay Focused
  • Emails and Multi-Tasking
  • When to check emails (Avoid over checking?)
  • Start your day in your Calendar


Create Your Outlook Email Dashboard

  • Understand your Outlook Ribbon options
  • Tidy up & customise your Inbox Columns
  • Create your Outlook Inbox Dashboard View (Unique)
  • Tracking conversations in Outlook


Managing your emails using the 4Ds

  • Smart ways to handle an email once
  • Monitoring your email radar
  • The 4Ds of managing email
  • Focusing your Inbox using Email Rules
  • Learn smart ways to track/follow up important emails quickly!)
  • Using email Flags more effectively
  • Tracking your Email Flags using Search Folders


Using Email Search

  • Learn a smarter way to use the powerful Outlook Search feature to find your emails faster!
  • Searching ALL your Email Folders
  • Using Search Filters effectively
  • The Conversation View – Tracking important conversations in Outlook


Working Smarter with your Email Folders

  • How many Folders do you need?
  • Use your Email Folders more effectively
  • Tidying up your email folders quickly!


Using your Outlook Calendar effectively

  • Using the different Calendar Views
  • Some advanced viewing techniques
  • Calendar and your To Do Bar
  • Managing your Meeting Requests


Using Outlook Tasks & To Do Bar

  • Various ways to create a Task
  • Create Tasks from your Emails
  • Recurring Tasks
  • Assigning Outlook Tasks to others
  • Managing your Task list simply and quickly
  • Explore the various Task views you can use
  • Introducing MS To Do (Tasks on Phone)


Our Productivity with Outlook training Melbourne includes:

  • a comprehensive training manual
  • one month of personalised follow-up via email
  • access to the trainer for 3 months for support queries
  • measurement of participants’ skill levels before and after the training using our online Productivity Skills Questionnaire.


Flexible Delivery Options

We can tailor this Outlook training to suit your organisation or team’s individual needs. We have a number of flexible delivery options. It can be delivered to a group or can be tailored for delivery as a coaching program for 1-1 Delivery.

  • Face-to-face training in Melbourne, Sydney, Perth or anywhere in Australia or New Zealand.
  • Online training via Zoom or Teams or…
  • 1-1 coaching either in person or online


See our (Online) Productivity Training Events


Advanced Outlook Training


Client Feedback

Hi Geoff. Firstly thank you for the training! It has changed my outlook life! Since the training I have been using outlook how you suggested (changing the visuals, using to do lists, using the 4D’s approach). I have noticed I am definitely more organised and able to remember to follow up things more easily. My inbox is no longer overwhelming and checking it is not a daunting task. I have also noticed I am spending less time in my inbox and more time doing work which has improved my productivityKarmen – Planning Enforcement, Local Government Melbourne.