Productivity using MS Outlook

Rate yourself on a scale of 0 to 5, with 5 being high and 0 denoting no knowledge or zero skill level.

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Q1. Customise your Outlook Views

1.1 I know how to view my upcoming appointments/meetings from my Inbox?*

1.2 I know how to navigate around the various Menus in Outlook (Home, Send/Receive, Folder & View)?*

1.3 I understand how to change my Email Inbox view from Compact to Single-Line view?*

1.4 I know how to Add/Remove or move Columns in my Inbox?*

1.5 I can use the "Show as Conversation" feature?*

1.6 I know how to remove the "Reading Pane" from my Inbox?*

1.7 I know how to remove the "Message Preview" from my Inbox?*

1.8 I know how to create and save my Inbox Views?*

1.9 I am able to Display my To Do Bar from my Inbox and Calendar views?*

1.10 I know how to enable/disable "Focused Inbox"?*

Q1: Average Skill Level For This Section

Q2. Email Productivity

2.1 I feel in control of my "Inbox"?*

2.2 My "Email Folders" are well organised and work well for me?*

2.3 I know how to use the advanced features of "Search" to find emails I need easily?*

2.4 I know the various “Send Options” available when sending emails? (Delivery Delay, Read Receipts etc.)*

2.5 I am not distracted by emails as they arrive in my Inbox?*

2.6 I use Email Flags as Follow Ups for important emails that I need to take action on and this works well for me?*

2.7 I file emails in one of my Email Folders when I've finished with them?*

2.8 I respond in a timely manner to emails requiring action on my part?*

2.9 I'm good at opening an email and dealing with it once! I tend not to handle an email multiple times?*

2.10 I know how to Copy/Move emails to a Meeting or Appointment?*

Q2: Average Skill Level For This Section

Q3. Using Tasks/To Do Bar

3.1 I make full use of “Tasks” – It is my primary “To Do List?*

3.2 I know how to customise the Columns in my To Do Bar?*

3.3 I can successfully track Emails I flag in my To Do Bar?*

3.4 I know how to modify Due Dates on Tasks?*

3.5 I know how to "rename the subject" of an email in my To Do Bar?*

3.6 I know how to navigate through the various Task Views to help me manage my tasks?*

3.7 I know how to use Categories to help me sort my Tasks into relevant areas?*

3.8 I know how to add Hyperlinks to Tasks to help save time looking for documents or information?*

3.9 I know how to create a recurring tasks?*

3.10 I know how to turn an Email into a Task?*

Q3: Average Skill Level For This Section

Q4. Calendar Productivity

4.1 I proactively use my Outlook Calendar as a Planner to help me manage my time?*

4.2 I know how to switch between the different "Calendar Views" available?*

4.3 I understand what the "Show As" option is there for?*

4.4 I use the "Notes Area" within a Calendar appointment/Meeting Invite to send meeting agendas, attachments, make notes etc?*

4.5 I can mark appointments private if required?*

4.6 I know how to use the Scheduling Assistant for Meetings?*

4.7 I know how to "Track Responses" from attendees when setting up meetings?*

4.8 I use Colour Categories to highlight different types of Calendar entries?*

4.9 I know how to create All Day/Multiple Day “Events”?*

4.10 I know how to change settings so that my Calendar is the first thing I see when opening Outlook?*

Q4: Average Skill Level For This Section

Q5. Other Outlook Features

5.2 I know how to easily Copy Tasks to my Calendar?*

5.6 I am able to set up various types of "Rules & Alerts" to help me sort my incoming emails automatically?*

5.1 I know how to manage and change Email "Rules & Alerts" I have set up?*

5.3 I I know how to set up and use "Email Search Folders"?*

5.4 I know how to Open my Calendar in another window?*

5.5 I am familiar with the "Reply with Meeting" function?*

5.7 I know more than one way to insert attachments to my emails?*

5.8 I know how to set up and customise the "Quick Access Toolbar"?*

5.9 I know how to delay the sending of an email?*

5.10 I know how to work "offline" in Outlook when I need to really focus on a task?*

Q5: Average Skill Level For This Section

Summary

Your Overall "Productivity with MS Outlook" Skill level is:

Please ensure ALL fields are complete, a copy of the results will be delivered to you via email. Be sure to check your Junk Email Folder. If you do not receive your results via return email within a few hours, can you please email accounts@lingfordconsulting.com.au and request a copy.

Questionnaire: Productivity using MS Outlook

Q1. Customise your Outlook Views

Q2. Email Productivity

Q3. Using Tasks/To Do Bar

Q4. Calendar Productivity

Q5. Other Outlook Features

Summary

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