Hi Geoff, thank you for your training session, which (without wanting to sound OTT) was revolutionary to me! I have turned off all my notifications and my reading pane and am stunned by what a difference it has made to my productivity! I am now using the advanced search capabilities, in lieu of maintaining complicated folder hierarchies; love the tip you shared with us about finding related items; and I have taken to automatic colour formatting in my calendar like a pro! Looking forward to learning about more helpful practices, through your additional resources, to provide me with more hours in my day! Carrie – Senior Asset Management Officer, City of Boroondara Melbourne, October 2018
Hi Geoff, I am having great success with the tasks. My inbox is well under control and usually only has a max of about 10 items in it (currently there are 6)! I do find myself moving some task dates back, however it is mainly due to waiting on another person. I am happy to report that my notification has been turned off to great success however, I do find that I need/like my email preview pane! I have set up some to junk and reading folder rules along with some conditional formatting for my inbox messages which is great but I do need to remember to go into my reading folder so have put a reminder in my calendar to do so.
My team have even started to implement some of my hints and tips around how I use my PC and are finding it a great help. I am even going to help someone who is very adverse to change and we are going to share his tasks so that I can add notes etc to his tasks so that he is up to date on what is going on (he works 3 days a week and I assist him at times).
I love the fact that you can keep everything in one place and not have to search for various emails to remind yourself where you are with tasks. My task list is quite extensive and I have some simple and very complex ones in there. The best thing is when I complete a task, I can go back and review it in my completed task section and not have to remember where I may have saved all the information (if at all) and the feeling I get when I have completed all my tasks for the day/week and am moving ahead of myself is AWESOME. Thanks again. Jo Boone, Local Government Perth, October 2018
Hi Geoff, the biggest change I’ve implemented that has had an immediate impact is the use of tasks and removing the reading pane from my mail view. I find I’m only opening emails once and actioning them on the spot rather than previewing, thinking about it, coming back to it later. The other big impact has been turning off the pop up notifications. I didn’t realise how much of a distraction they were and now when I check my inbox I’m able to dedicate time to “processing” emails rather than having a quick, pointless preview. Thank you once again for running such a great course. Rohan – City of Boroondara – August 2018
Hi Geoff, I can say that I am still operating my Outlook as it was set up with your help during our course in April. In short, I’m really happy with the set up! The ‘to do’ list is an active part of my daily planning and it really is working for me, an absolute breath of fresh air that I truly see the benefits of using it. My inbox maintains around only 12 emails which is manageable. I still have the email pop up email reminder and reading pane turned off.
I am using my calendar a lot more now and I also have some rules set up which has greatly reduced the inbox with unimportant emails that I can view in another folder when I choose to.
Overall, I have received a lot of benefit from your course and will maintain my Outlook learnings from here on permanently. Thanks for your help, much appreciated. Detective Sergeant – WA Police April 2018
Hi there Geoff, Thank you for introducing the Task bar to me, I love it and will be using this for the rest of my life. Other than that, have slowly started to use one note and have now implemented my Calendar more to my everyday work schedule. Many thanks for showing me the way. John, CSR Bradford. April 2018
Hi Geoff, I don’t know about anyone else, but this has helped me tremendously. My email was always reasonably organised, but now, it’s amazing. I currently have five emails in my inbox (including this one), which is incredible seeing I used to have nearly 200. I’ve used colours in Outlook for many years, but have improved how I use the colours and other conditional formatting. I am now using the task list fully, so I know exactly what I have to achieve. Coupled with opening Outlook in the calendar (and leaving it open on a second screen) allows me to know what I’ve got coming up at a glance.
I use some rules, and started a new one to send certain emails to a different folder, but found this wasn’t working for me as I wasn’t noticing the email sitting there, so I’ve canned that one, but I can go back again should I want to later. All in all, it was a fantastic course, one which a previous student recommended to me and I’m grateful she did. – Steve – Sergeant, WA Police – Oct 2017
Wow what a difference the course made for me… I was very excited to go back to the office and set up my outlook with some of the new things I had learned. So now my Inbox is colour coded so I only am interested in what is in it for me (we have a group email that we all get) so it depends if you’re on email duty. This is saving me valuable time in deciphering if I am to action the email. I have even created a template for the team to use. And have so many more that we are going to set up, then we are all on the same page and there is one source of truth. Sensational!!
I have recommended your course to others and have found it absolutely invaluable. – Colleen, Employee Services Officer. TAFE NSW July 2017
Hi Geoff, my life is forever changed lol. I have put into place a few of the things I felt would immediately make a difference and they certainly have:
- My calendar is far more organised with the colour coding
- I am being far more disciplined and not checking email every time one comes in
- I am assigning time to read and answer email and if I need to come back to something I am flagging it for my task list which has stopped me having to search for it every time.
- I am using the tasks much better and attaching the relevant documents needed for the task!!
- The reading folder is awesome and I am taking 30 mins every day to make sure that I read the newsletters and delete the ones that aren’t relevant instead of keeping them all
- I have started using notes which makes a difference to the amount of email I need to keep
- I am deleting heaps of old email where the information can be stored elsewhere
That’s all without having to go back to the productivity with outlook manual. There are still some other things I’d like to try over the next couple of weeks. I really appreciate the time you spent with us. It was invaluable to me. Helen – Coordinator NSW Health, May 2017
I cannot explain how I did my job without using my to-do task list! I use it all day, I constantly flag emails for follow up and only ever seem to have 10 emails in my inbox. I do tend to move tasks about but at least things don’t get forgotten. My life has changed, I even use it at home! Kylie – Local Government Administration
Seems to be working very well for me. Since the course I don’t have any emails that I’ve received that are still sitting in my inbox and things are being actioned straight away. Also I am using the tasks tab quite regularly and I’m finding that I’m not forgetting things as much as before because items won’t go away until they are finished. Thanks for the help, it’s been very valuable. Daniel , Team Leader in Local Government 2016
All is going extremely well here. I must say that that was the most useful training that I have ever done. The tasks have completely changed how I save and organise all the small contracts I look after. Thanks. Phil – Surveillance Officer, Local Government. 2016
Good morning Geoff,
The training was amazing – a big thank you. I have really focused on using the (Outlook training) manual each day to try and tweak & make improvements. I am currently in the process of “filing emails” with the target of only having a “screen” of emails by COB this Friday. The most powerful thing I have done is set “rules” for emails that clog my inbox, they are a nice to know, nice to be over and great reading etc. but not a priority. Having them sent straight to my reading file has certainly reduced the inbox nightmare I had.
Thank you once again. Craig – Head Teacher
Hi Geoff, thanks for following up. The most valuable thing I took from the Personal Productivity with Outlook training was the task list. It’s not something that I was using before and I have found it quite effective. I have been able to get more things done and it serves as a useful reminder for tasks that are not usually a part of day to day operations. It also helps me follow up on things that I have requested from people. Ian Rice – Logistics